Publication Scheme

BRAILES FREEDOM OF INFORMATION PUBLICATION SCHEME

 

Model publication scheme Freedom of Information Act This model publication scheme has been prepared and approved by the Information Commissioner. It may be adopted without modification by any public authority without further approval and will be valid until further notice. This publication scheme commits an authority to make information available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the authority. Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information Commissioner. The scheme commits an authority:

 · To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the authority and falls within the classifications below.

 · To specify the information which is held by the authority and falls within the classifications below. · To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.

 · To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.

 · To review and update on a regular basis the information the authority makes available under this scheme. · To produce a schedule of any fees charged for access to information which is made proactively available.

 · To make this publication scheme available to the public.

 · To publish any dataset held by the authority that has been requested, and any updated versions it holds, unless the authority is satisfied that it is not appropriate to do so; to publish the dataset, where reasonably practicable, in an electronic form that is capable of re-use; and, if any information in the dataset is a relevant copyright work and the public authority is the only owner, to make the information available for re-use under a specified licence. The term ‘dataset’ is defined in section 11(5) of the Freedom of Information Act. The terms ‘relevant copyright work’ and ‘specified licence’ are defined in section 19(8) of that Act.

Model publication scheme Version 1.1 20130901 2

 

Classes of information

Who we are and what we do Organisational information, locations and contacts, constitutional and legal governance.

What we spend and how we spend it Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.

What our priorities are and how we are doing Strategy and performance information, plans, assessments, inspections and reviews.

How we make decisions Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.

Our policies and procedures Current written protocols for delivering our functions and responsibilities. Lists and registers Information held in registers required by law and other lists and registers relating to the functions of the authority.

The services we offer Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered. The classes of information will not generally include:

 · Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.

 · Information in draft form.

 · Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

 

The method by which information published under this scheme will be made available

The authority will indicate clearly to the public what information is covered by this scheme and how it can be obtained.

Where it is within the capability of a public authority, information will be provided on a website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, a public authority will indicate how information can be obtained by other means and provide it by those means.

In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.

Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so. Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.

 

Charges which may be made for information published under this scheme

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the authority for routinely published material will be justified and transparent and kept to a minimum.

Material which is published and accessed on a website will be provided free of charge. Charges may be made for information subject to a charging regime specified by Parliament. Charges may be made for actual disbursements incurred such as:

 · photocopying

 · postage and packaging

 · the costs directly incurred as a result of viewing information. Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.

Charges may also be made for making datasets (or parts of datasets) that are relevant copyright works available for re-use. These charges will be in accordance with either regulations made under section 11B of the Freedom of Information Act or other enactments. Model publication scheme

If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information. Written requests Information held by a public authority that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

 

 

Freedom of Information

Publication Scheme under the Freedom of Information Act 2000

The purpose of this publication scheme is to be a means by which the Parish Council can make information available routinely. The Council approved.

In some cases a class of information sets out a range of information that is excluded from publication. Excluded throughout the scheme is general correspondence sent or received by councils and all information relating to private individuals by virtue of it being personal data under the Data Protection Act 1998.

Charges may be raised for the provision of copies of the documents and information listed in each of the classes.

CORE CLASSES OF INFORMATION

CLASS 1:
Who are we and What we Do

Format in which available

Charge for Supply
(Yes/No)

Parish Council Members and it's Committees

Website
Via email
Hard Copy

No
No
Yes

Contact Details for the Clerk and Members of the Council

Website
Notice Boards
Via email
Hard Copy

No
No
No
Yes

Location of Parish Council Office and accessibility details

Website
Via email
Hard Copy

No
No
Yes

Staffing

Website

No

 

CLASS 2:
Expenditure
What we spend and how we spend it

How Information can be obtained

Charge for Supply
(Yes/No)

Annual return form and report by auditor

By Appointment with the Clerk

Yes

Finalised Budget

By Appointment with the Clerk

Yes

Precept

By Appointment with the Clerk

Yes

Borrowing Approval letter

By Appointment with the Clerk

Yes

Financial Standing Orders and Regulations

By Appointment with the Clerk
Website

Yes
.
No

Grants given and received

Minutes and via the Clerk

No

List of current contracts awarded and value of contract

By Appointment with the Clerk

Yes

Members' allowances and expenses

By Appointment with the clerk

N/A

 

CLASS 3:
Priorities and How we are Doing

How Information can be obtained

Charge for Supply
(Yes/No)

Parish Plan

Website
Hard Copy via the Clerk

No
Yes

Annual Report to Parish or Community Meeting (2013 - 2014)

Website
Hard Copy

No
Yes

 

CLASS 4:
How we make decisions

How Information can be obtained

Charge for Supply
(Yes/No)

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Website
Parish Noticeboard
Via email
Hard Copy

No
No
No
Yes

Agendas of meetings (as above)

Website
Parish Noticeboard
Hard Copy

No
No
Yes

Minutes of meetings (as above) - N.B. this will exclude information that is properly regarded as private to the meeting.

Website
Hard Copy
Via email

No
Yes
No

Reports presented to council meetings - N.B. this will exclude information that is properly regarded as private to the meeting.

Website
Hard Copy
Via email

No
Yes
No

Responses to consultation papers

Minutes on Website
Hard Copy
Via email

No
Yes
No

Responses to planning applications

Minutes on Website

No

Bye-laws

Parish Office

Yes

 

CLASS 5:
Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only

How Information can be obtained

Charge for Supply
(Yes/No)

Procedural standing orders

Website
Hard Copy

No
Yes

Code of Conduct

Parish Office
Hard Copy

No
Yes

Complaints Procedure

Website
Hard Copy

No
Yes

Records management policies (records retention, destruction and archive)

Parish Office

No

Data protection policies

Parish Office

Yes

 

CLASS 6:
Lists and Registers
Currently maintained lists and registers only

How Information can be obtained

Charge for Supply
(Yes/No)

Assets Register

Parish Office

No

Disclosure logs

Stratford District Council

N/A

Register of members' interests

Minutes/Website

No

Register of gifts and hospitality

Parish Office/Stratford District Council

No

 

CLASS 7:
The services we offer
Current information only

How Information can be obtained

Charge for Supply
(Yes/No)

     

Burial grounds and closed churchyards

Website/Parish Office/Via email

No

Community centres and village halls

Parish Office/Via email

No

Parks, playing fields and recreational facilities

Parish Office/Via email

No

Seating, litter bins, War Memorial

Parish Office/Via email

No

Bus shelters

Parish Office/Via email

No

Newsletters

Parish Office
Website

No
No

Public conveniences

Stratford District Council

N/A

Street lighting

Parish Office/Via email

No

Information for fees relating to Burial fees

Parish Office
Website
Via email

No
No
No

SCHEDULE OF CHARGES

Type of Charge

Description

Basis of Charge

Disbursement cost

Photocopying @ 50p per sheet (black & white)

These costs include charges for paper & time

 

Photocopying @£1.00 per sheet (colour)

Extra charges for colour photocopying

 

Postage
54p 2nd Class 63p 1st Class

Actual cost of Royal Mail standard 1st & 2nd class mail